Purpose

Beloit College is committed to enhancing the quality of campus life by integrating the best practices of safety and security with technology. Video camera utilization is a critical component of a comprehensive security program. Camera coverage of public areas is intended to deter crime and violations of campus policy while providing college security and others a valuable resource for investigating crimes and other incidents that have occurred on campus.

These guidelines for camera installation, footage access, and use address the college’s safety and security needs while respecting individual privacy of those attending, working, or visiting Beloit College. To ensure the protection of individual privacy rights and to ensure compliance with related state and federal laws, this statement will guide the process of installing surveillance equipment on college property. Additionally, these guidelines cover the viewing, retention, dissemination, and destruction of recordings.

Installation Procedures and Locations

Security camera use is limited to those areas that do not violate a person’s “reasonable expectation of privacy”, as that term is defined by law. In accordance, the college will limit camera positions and views of certain areas where there is a reasonable expectation of privacy.

Permanent camera locations will be made available to the campus community via signage and/or an internal access-only web page. All security cameras, including any in temporary locations or for active monitoring, will only be installed with the advance approval of the Director of Security and the appropriate college senior staff members which may include the Dean of Students, Human Resources Director, or others depending on the proposed location. Security cameras must be used in a professional, ethical, and legal manner consistent with all existing college policies.

Security cameras and software will be installed and configured to prevent tampering with or duplicating recorded information. All new camera installations must connect to the college’s camera server and management software.

Viewing

The existence of this policy does not imply or guarantee that cameras will be monitored in real time, however the college reserves the right to do so. Only authorized personnel as determined by the Safety and Security Director and appropriate college senior staff members have access to camera feeds and/or recordings. Only the Directors and Assistant Directors of the Safety and Security, and Information Technology Departments will have administrative access to system logs. Typically, footage review will only occur in conjunction with criminal or disciplinary investigations.

Retention and Release of Information

Images obtained through video camera recording normally will be retained for a minimum period of thirty (30) days. Recordings more than 30 days old will be overwritten unless required for criminal and/or judicial investigation in accordance with this policy. Video recordings will be stored in a secure location with access by authorized personnel only.

All information and/or observations made during the use of security cameras are confidential and can only be used or disseminated for official college, law enforcement, and/or judicial purposes. All requests from sources external to the college for the release of information and results obtained through surveillance monitoring or recording must be submitted to the Director of Security. All dissemination must be authorized by the Safety and Security Director, Communications and Marketing Director (for non-law enforcement release outside of campus), the Dean of Students, or other appropriate senior staff depending on the nature of the request.

Camera Locations

• 609 Emerson Street, exterior of north patio, looking out over the 609 Quad.
• 810 College Street, exterior north wall, looking out over College Street.
• Aldrich Hall, exterior west wall, looking out over the Aldrich parking lot.
• Aldrich Hall #2, exterior west wall, looking out over the Aldrich parking lot
• CELEB, exterior, North Fire Escape.
• Chapin Hall, exterior, south wall, looking out over the Chapin Quad.
• Chapin Hall #2, exterior, south wall, looking out over the Chapin Quad.
• Chapin Hall, interior, foyer.
• Chapin Hall, interior, Commons entry.
• Emerson Hall, exterior, east wall, Parking Lot
• Emerson Hall, exterior, east wall, looking over the east entrance & driveway.
• Emerson Hall, exterior, southwest wall, looking out over the Chapin Quad.
• Morse Library, exterior, north entrance
• Morse Library, exterior, northeast wall.
• Morse Library, exterior, southeast wall.
• Morse Library, exterior, southwest wall.
• Morse Library, exterior, northwest wall.
• Mayer Hall, interior, Wood Room
• Moore Hall, exterior, north wall looking over the North Lot.
• Moore Hall, exterior, northeast wall looking over the entry to Aldrich Lot.
• Moore Hall, exterior, east wall looking toward Maurer Hall entries & loading dock.
• Pearsons Hall, interior, west entry.
• Powerhouse, exterior, bridge.
• Powerhouse, exterior, parking lot.
• Powerhouse, interior, east stairway.
• Powerhouse, interior, Hamilton’s Serving Area
• Powerhouse, interior, Bel-Mart and bike rental area.
• Powerhouse, interior, Bike Lobby
• Powerhouse, interior, Retail shop.
• Powerhouse, interior, Hamilton’s Dining Area
• Sanger Center for the Sciences, exterior, south tower east side.
• Smith Hall, exterior, northeast wall, looking at the north entry and north lot.
• Smith Hall, exterior, northeast wall, looking at the east entries.
• Smith Hall, exterior, northwest wall, looking into the NW parking lots.
• Smith Hall, exterior, northwest wall, looking into the W parking lots.
• Smith Hall, exterior, southwest wall, looking over the S entry and parking lot.
• Sports Center, exterior, northwest wall, Parking Lot
• TKE House, exterior, southwest wall, looking out over the 609 Quad and Aldrich Field.
• Whitney Hall, exterior, southeast wall, looking out over The Wall, College and Clary Streets.
• Whitney Hall, interior, south wall, looking at the Whitney lobby & entrance.
• Whitney Hall, interior, E-Sports Lab.
• Wright Museum, interior, Hollensteiner Gallery southeast
• Wright Museum, interior, Hollensteiner Gallery northwest
• Wright Museum, interior, North Gallery
• Wright Museum, interior, SW Annex Lobby
• Wright Museum, exterior, North Annex Patio