STUDENT JOB DESCRIPTION

Job Title: HR Office Assistant

Pay Rate: $10.68

Department: Human Resources

Immediate Supervisor: HR Team

Work Location: Pearson’s 3rd Floor

Schedule (not to exceed 20 hours per week): M T W Th F

Hours: 6-10 hrs/week

Date Hired:

End Date:

Student Name:

# of Jobs Held by the Student:

Student Signature:

Supervisor Signature:

This role complies with applicable the Union Website/Agreement: https://www.beloit.edu/offices/human-resources/student-resources/

Role Summary:

The Human Resources Office is seeking a reliable and detail-oriented student to assist with data entry and general administrative support. This position is ideal for students who are organized, dependable, and interested in gaining office experience in a professional environment.

Characteristic Duties and Responsibilities:

1. Accurately enter and update data in HR systems
2. Review documents for completeness and accuracy
3. Maintain confidentiality of sensitive information
4. Assist with filing, scanning, and organizing records
5. Website updates
6. Provide general office support as needed

Credentials and Experience:

1. Previous office or data entry experience required.
2. Basic Computer Skills (Microsoft Office)
3. Strong attention to detail and accuracy

Knowledge, Skills, and Abilities:

1. Excellent verbal and written communication skills, including grammar, punctuation, spelling and proofreading.
2. Flexibility and willingness to learn new systems and software.
3. Excellent problem-solving skills, with the ability to think critically, effectively prioritize, plan, and organize multiple tasks and projects and meet set deadlines without immediate and constant supervision.
4. Knowledge of customer service standards and the ability to communicate effectively with faculty, administration, staff, students, families of students.
5. Ability to maintain confidentiality and to safeguard the confidentiality of records.
6. Willingness to look for improvements in personal and office performance and initiate proposals which enhance the work of the office.

The intent of this job description is to provide the general nature and level of work required of student employees who are assigned to this classification and shall not be constructed as an all-inclusive list of duties and responsibilities. Student employees may be instructed to perform job-related duties and responsibilities other than those specifically presented in this description.

Employment Practices Statement:

We are committed to fair and lawful employment practices. All hiring and employment decisions are made in compliance with applicable federal, state, and local laws prohibiting discrimination. We do not tolerate discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other status protected by law.