The Non-negotiables

Every event must adhere to the following campus policies:

1. All participants must adhere to the event policy and campus visitor policy.
2. Physical distancing is encouraged, as it continues to be a highly effective way to avoid illness.
3. A list of attendees must be kept by the event organizers or sponsors. This list will be used to assist with contact tracing if needed.
4. The number of attendees cannot exceed the occupancy limit for the selected space.

Additional Items to Consider

Depending on the nature of the event and expected activities, the following may be necessary:

• Cleaning/sanitizing of surfaces or objects used.
• Crowd control
• Enforcement and monitoring of mask policy

Process for Event Approval

1. Task Force approval is not necessary when planning meetings or events that only involve members of our on-campus community (faculty, staff, students).
2. Task Force approval is needed when the event or meeting involves individuals from off campus (i.e. speakers, presenters, alumni, community members).
   1. Send an email to the COVID-19 Task Force (covid-19@beloit.edu) with the details of the event you would like approved
   2. Be sure to include the date, time, location, expected attendees, plan for tracking attendance and adhering to COVID protocols, and all details of what will happen at the event. The more details you include, the easier it is for us to make a swift decision.
   3. Expect an email from a Task Force member with a request for more information, approval or denial. Security will be copied on this email.
   4. Once you have the approval, you will need to forward it to the building manager of the space you plan to use.
   5. Enjoy and follow all necessary guidelines.